April 2017

BITTERROOT PUBLIC LIBRARY

BOARD OF TRUSTEES

MINUTES

April 20, 2017

Approved May 25, 2017

OPENING9:00 a.m.

  • Vice-chair Nikki called the meeting to order at 9:05 a.m.

Trustees present: Nikki McConnell, Bob Ratcheson, Carole Olson and Brittany McKenzie. Bruce Weide was absent.

Staff present: Mark Wetherington, Library Director.

  • Adoption of the agenda. The agenda was adopted as presented.
  • Public Comment: No members of the public were present to comment.
  • Minutes of the previous meeting. (ACTION) Bob made a motion to accept the previous minutes, Carole seconded, approved unanimously.
  • Claims for approval. (ACTION) Carole moved to approve the April claims as presented, Brittany seconded the motion, approved unanimously.

REPORT

  • Financial

The cash balance, expenditures and revenue for the fiscal year through the end of March were reviewed.

  • Director

The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in March. The director discussed the new printer and its forthcoming installation, the youth services librarian’s presentations at the Montana Library Association conference, opportunities for collaboration with the Bitterroot College Fab Lab, options for large printer readers and assisted reading devices for the library to pursue, the library’s presentation to the county commissioners on June 1, bridge painting and general maintenance, statistics about interlibrary loan use and possible revisions to the library’s policy, and library events.

  • Trustees

Nikki will be attending the Tamarack Federation meeting in May in Bigfork as the library’s representative.

NEW BUSINESS

Strategic Plan Discussion

A timeline for the next strategic plan, to being in 2018, was discussed and agreed upon. A schedule for public meetings and strategies for receiving input from the public, staff, and volunteers will be decided at the July meeting and set for August and September. A draft will be presented at the November board meeting. The new plan will be complete and ready for approval at the December board meeting.

FY17-18 Budget Discussion

The library’s budget for Fiscal Year 2017-2018 was discussed. A draft budget will be presented at the May meeting.

NEW BUSINESS

Board member selection

Bob made a motion to approve Warren Neyenhuis for appointment as trustee effective July 1, 2017 to fill the vacant position created by the end of Bruce Weide’s second term. Carole seconded the motion, approved unanimously.

CLOSING

Next Meeting Date

The next meeting of the library board is scheduled for Thursday, May 25, 2017 at 9 a.m. in the meeting room of the library.

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840

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