January 2016

BITTERROOT PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
January 21, 2016

OPENING – 9:00 a.m.

• Board chair Bruce called the meeting to order at 9:05 a.m.
Trustees present: Rick Fuhrman, Warren Neyenhuis, Carole Olson and Bruce Weide. Nikki McConnell was absent.
Staff present: Mark Wetherington, Library Director.
• Adoption of the agenda. The agenda was approved unanimously.
• Public Comment: No members of the public were present to comment.
• Minutes of the previous meeting. (ACTION) Warren made a motion to accept the previous minutes, Rick seconded, approved unanimously.
• Claims for approval. (ACTION) Warren moved to approve the December claims as presented, Rick seconded the motion, approved unanimously.

REPORT

• Financial
The cash balance, expenditures and revenue for the year-to-date were reviewed. At the mid-point of the fiscal year, expenditures and revenues are on track and funds are available to amend the budget to complete needed projects.

• Director
The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in December. The director also discussed the establishment of the reserve fund, anticipated building projects, events and displays related to the centennial, and the library’s website.

• Trustees
Warren’s attendance at the City Council meeting where the library’s reserve fund was approved was noted; no other trustee business was discussed.

UNFINISHED BUSINESS

Lift Discussion
A motion was made to contract with Schlechten and Associates, Architects to have plans drawn for the construction of a roof over the existing ramp and with the library director named as the owner’s representative. These plans do not limit later enclosing the ramp and/or adding a lift in the future. Warren made the motion, Rick seconded, approved unanimously.

NEW BUSINESS

PERS Contracting
A motion was made for the library to sign the final contract with PERS. Carole made the motion, Warren seconded, approved unanimously.

Heating System Repair
A motion was made to enter into a service agreement with ATS to update and provide support for the thermostat controls of the HVAC system. Rick made the motion, Carole seconded, approved unanimously.

Sick Leave Policy Revision
The sick leave policy was revised to state:
Sick leave is a leave of absence with pay for bona fide cases of sickness, injury, doctor or dental appointments for an employee, an employee’s immediate family, a co-worker or a personal friend. Sick leave credits may also be used for bereavement leave due to the death of a member of the immediate family, a co-worker or a personal friend.

CLOSING
• Next Meeting Date
The next meeting of the library board is scheduled for Thursday, February 18, 2016 at 9 a.m. The meeting will be held in the Ravalli County Extension Office.
Meeting adjourned by Bruce.

Date:
Thursday, January 21, 2016

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840

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