July 2017




July 20, 2017

OPENING – 9:00 a.m.

  • Vice-chair Nikki called the meeting to order at 9:05 a.m.

Trustees present: Warren Neyenhuis, Nikki McConnell, Bob Ratcheson, and Brittany McKenzie.

Staff present: Mark Wetherington, Library Director.

  • Adoption of the agenda. The agenda was adjusted to include discussion of the time and date of library board meetings.
  • Public Comment: No members of the public were present to comment.
  • Minutes of the previous meeting. (ACTION) Brittany made a motion to accept the previous minutes, Warren seconded, approved unanimously.
  • Claims for approval. (ACTION) Bob moved to approve the June claims as presented, Nikki seconded the motion, approved unanimously.



  • Financial

The cash balance, expenditures and revenue for the fiscal year through the end of June and Fiscal Year 2017 were reviewed. A discussion about moving funds to the library’s reserve fund as part of the final FY2018 budget also occurred.


  • Director

The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in June. The director provided a staffing update and discussed summer programs at the library, and an article in the Ravalli Republic about the impact of cuts to the budget of the Montana State Library.


  • Trustees

Carole Olson’s resignation was received and accepted. The board will need to recruit a trustee to fill the remaining two years of Carole’s term. The trustee must reside within the Victor, Hamilton or Corvallis school districts and will be approved by the county.




Officer Elections and Appointments

Brittany nominated Nikki to serve as chair, Bob seconded. Brittany was nominated by Bob to serve as vice chair, seconded by Nikki. The slate as nominated and seconded was unanimously approved.

Bylaws Review

The bylaws were reviewed and discussed and will not be amended until significant changes are needed.

Library board meeting time and date

Beginning in September, the library board will be meet on the third Wednesday of each month at 4 p.m.

Strategic Plan Timeline

Discussion occurred of the strategic planning process and hosting information sessions in August, September and October to solicit public comment and invite input from stakeholders.



Next Meeting Date

The meeting was adjourned by Nikki. The next meeting of the library board is scheduled for Thursday, August 17, 2017 at 9 a.m. in the meeting room of the library.

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840


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