Minutes

BITTERROOT PUBLIC LIBRARY

BOARD OF TRUSTEES

MINUTES

October 19, 2017

(draft)

OPENING – 9:00 a.m.

  • Chair Nikki called the meeting to order at 9:05 a.m.

Trustees present: Warren Neyenhuis, Nikki McConnell, Jennifer De Groot, and Brittany McKenzie. Bob Ratcheson was absent.

Staff present: Mark Wetherington, Library Director.

  • Adoption of the agenda. The agenda was adopted as presented
  • Public Comment: No members of the public were present to comment.
  • Minutes of the previous meeting. (ACTION) Brittany made a motion to accept the previous minutes, Warren seconded, approved unanimously.
  • Claims for approval. (ACTION) Warren moved to approve the October claims as presented, Brittany seconded the motion, approved unanimously.

 

REPORT

  • Financial

The cash balance, expenditures and revenue through the end of September were reviewed. The library’s assets and endowments were also discussed.

 

  • Director

The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in September. The director provided a staffing update regarding the hiring of the youth services librarian, the strategic planning process, the volunteer holiday party, and the fund drive and collaboration with the Bitterroot Public Library Foundation.

 

  • Trustees

The board discussed the trustee liaison to the Bitterroot Public Library Foundation. Although Bob was not able to attend the meeting, he had expressed his willingness to serve as liaison and this was noted during the discussion. Discussion of the Tamarack Federation meeting in May and which trustees might be able to attend also occurred.

 

NEW BUSINESS

 

Collection Management Policy Review

The library’s collection management policy was reviewed by the board. No recommendations for revision were made.

 

Strategic Plan Discussion

The strategic plan was discussed and the timeline was shifted to have a draft plan for review in December and a plan ready for approval in January.

 

Regular Board Meeting Time/Date Discussion

The time and day of the board meeting were discussed. Regular board meetings will continue to occur on the third Thursday of the month at 9 a.m. in the meeting room of the library.

 

Meeting Room Policy Revision

The meeting room policy was revised to include the addition of the following item:

“To ensure the public has the opportunity to use the meeting room, groups and individuals may use the meeting room once per week for no more than five hours. Use must conclude by 10 p.m. Exceptions may be made by the director of the director’s designee for educational programs or other special circumstances.” Motion made by Warren, seconded by Brittany. Approved unanimously.

 

CLOSING

Next Meeting Date

The meeting was adjourned by Nikki. The next meeting of the library board is scheduled for Thursday, November 16th, at 9 a.m. in the meeting room of the library.

 

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840

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