November 2017

BITTERROOT PUBLIC LIBRARY

BOARD OF TRUSTEES

DRAFT MINUTES

November 18, 2017

OPENING – 9:00 a.m.

  • Chair Nikki called the meeting to order at 9:05 a.m.

Trustees present: Warren Neyenhuis, Nikki McConnell, Jennifer De Groot, Bob Ratcheson, and Brittany McKenzie.

Staff present: Mark Wetherington, Library Director.

  • Adoption of the agenda. The agenda was adopted as presented
  • Public Comment: Dixie Stark was present.
  • Minutes of the previous meeting. (ACTION) Warren made a motion to accept the previous minutes, Bob seconded, approved unanimously.
  • Claims for approval. (ACTION) Bob moved to approve the November claims as presented, Warren seconded the motion, approved unanimously.

 

REPORT

  • Financial

The cash balance, expenditures and revenue through the end of October were reviewed. The library’s assets and endowments were also discussed.

 

  • Director

The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in October. The director provided a staffing update regarding the youth services librarian, the strategic planning process, community concerns about use of the community room, automation of the hold slips for materials, staff trainings by Bitterroot Job Service and the Montana Legal Services Association, and health insurance.

 

  • Trustees

The board discussed the duties of the vice chair during Nikki’s absence. No changes in officer positions were made. Bob provided updates about the Bitterroot Public Library Foundation from their last meeting and the process of moving towards receiving a defined contribution from them each year.

 

NEW BUSINESS

 

Review Community Room Policy

The policy and the concerns of the community received at the special board meeting on November 14th were discussed. The importance of clarifying the use of the room to the community and correcting misinformation was noted. Warren moved to submit an op-ed piece to the Bitterroot Star regarding the issue, Bob seconded. Discussion ensued. That motion was withdrawn. Brittany made a motion to draft a statement that could be released if circumstances required additional clarification on behalf of the library. That motion was tabled until the next board meeting on December 6th.

 

CLOSING

Next Meeting Date

The meeting was adjourned by Nikki. The next meeting of the library board is scheduled for Wednesday, December 6th at 6 p.m. in the meeting room of the library.

 

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840

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