March 2015

OPENING – 9:00 a.m.

• Board chair Bruce Weide called the meeting to order at 9:00 a.m.
Trustees present: Nikki McConnell, Rick Fuhrman and Warren Neyenhuis. Carole Olson was absent.
Staff present: Mark Wetherington, Library Director. Pam Henley, statewide consulting librarian for the Montana State Library, arrived during the discussion of the strategic plan.
• Adoption of the agenda. The agenda was adopted as presented to the board.
• Public Comment: No members of the public were present to comment.
• Minutes of the previous meeting. (ACTION) Warren Neyenhuis made a motion to accept the minutes of the previous meeting, approved unanimously.
• Claims for approval. (ACTION) Nikki McConnell moved to approve the January claims as presented, approved unanimously.

REPORT

• Financial
Rick, Warren and Mark had a finance committee meeting to discuss the month’s expenses on February 19th at 8:30 a.m. and to review the revenue, expenditure and trial balance reports. The board made a recommendation to the director to draft a policy regarding the Fund Drive monies distribution for the board to review and approve at a later date.

• Director
The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in February and noted that a board member training would be conducted by Pam Henley, statewide consulting librarian, immediately after the board meeting. The director also discussed the upcoming switch to an improved online card catalog, the upcoming Montana Library Association Conference, and collaboration with the Rocky Mountain Laboratories Library regarding holds for RML employees who are BPL patrons.

• Fund Drive
The 2014 fund drive raised $26,715. This amount was split equally between the Bitterroot Public Library and the Bitterroot Public Library Foundation.

• Trustees
Nikki requested that a preliminary evaluation of the director be conducted by the trustees prior to the end of the director’s six-month probationary period.

UNFINISHED BUSINESS

There was no unfinished business to discuss.

NEW BUSINESS

Strategic Plan 2013-2017 review
The current strategic plan of the library was discussed. Accomplishment of several items in the plan were noted and examples were provided of progress toward meeting goals and objectives. Aspects of the plan that are in progress or have only been informally addressed were acknowledged and will be focused on during the remaining two years of the plan.

CLOSING
• Next Meeting Date
The next meeting of the library board is scheduled for April 16, 2015 at 9 a.m. Meeting adjourned.

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840

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