April 2015 Minutes

April 16, 2015

OPENING – 9:00 a.m.

• Board chair Bruce Weide called the meeting to order at 9:00 a.m.
Trustees present: Nikki McConnell, Carole Olson and Warren Neyenhuis. Rick Fuhrman was absent.
Staff present: Mark Wetherington, Library Director.
• Adoption of the agenda. The agenda was adopted as presented to the board.
• Public Comment: No members of the public were present to comment.
• Minutes of the previous meeting. (ACTION) Nikki McConnell made a motion to accept the minutes of the previous meeting, approved unanimously.
• Claims for approval. (ACTION) Warren Neyenhuis moved to approve the January claims as presented, approved unanimously.


• Financial
Bruce, Warren, Carole and Mark had a finance committee meeting to discuss the month’s expenses on April 16th at 8:30 a.m. and to review the revenue, expenditure and trial balance reports.

• Director
The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in March, including circulations statistics on the tax information booklets. The director also discussed having met with the Ravalli County chief financial officer and county commissioners and a scheduled presentation to the county commissioners in May, the switch to an improved online card catalog, the recent Montana Library Association Conference, the library’s receipt of an Excellent Library Service Award for 2015, iPads, landscaping, the upcoming Tamarack Federation meeting, and the annual volunteer meeting.

• Trustees
Nikki commented on the recent volunteer meeting; stating that it went well and that staff did a good job at presenting information about the library and programming.


There was no unfinished business to discuss.


Computer Use Policy Revision
In order to be as accurate as possible regarding library materials and services, it was recommended that the word “tablet” be added where appropriate to indicate that such devices fall under the scope of the established Computer Use Policy. Warren Neyenhuis made a motion to approve the policy revision; approved unanimously.
Trustee re-appointment
It was noted that per the appointment letter of trustee Rick Fuhrman, his term “will be through 2015”; rather this is the calendar or fiscal year of 2015 wasn’t clear. Nikki McConnell will look into this item to determine when the term ends so necessary action can be taken.
Fiscal Year 2015-2016 preliminary budget discussion
The FY2015-2016 budget was discussed in general and known increases or decreases in various expense and revenue categories were discussed. No major changes are projected or were discussed; some discussion of the timeline and funding of the handicap lift project occurred. No motions were made.

• Next Meeting Date
The next meeting of the library board is scheduled for May 21, 2015 at 9 a.m. Meeting adjourned. (Meeting was re-scheduled for May 14th; announcement posted in library).

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840


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