April 2016

BITTERROOT PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
April 28, 2016
Approved May 19, 2016

OPENING – 9:00 a.m.

• Vice-chair Warren called the meeting to order at 9:00 a.m.
Trustees present: Rick Fuhrman, Warren Neyenhuis, Nikki McConnell, and Carole Olson. Bruce Weide was absent.
Staff present: Mark Wetherington, Library Director.
• Adoption of the agenda. The agenda was approved unanimously.
• Public Comment: No members of the public were present to comment.
• Minutes of the previous meeting. (ACTION) Nikki made a motion to accept the previous minutes, Rick seconded, approved unanimously.
• Claims for approval. (ACTION) Nikki moved to approve the March claims as presented, Rick seconded the motion, approved unanimously.

REPORT

• Financial
The cash balance, expenditures and revenue for the year-to-date were reviewed.

• Director
The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in February. The director also discussed the library’s audit, building projects, a separate tax ID number for the library as recommended by local government services, and the library’s interlocal agreement.

• Trustees
Trustee schedules as related to board meetings were discussed.

NEW BUSINESS

Final Plan Approval for Roof Over Ramp
Dave Schlechten presented the final plans and general specification for extending the roof over the ramp on the west side of the library. It was requested by the board and agreed to by Dave that a letter noting the snow load capacity of the roof be drafted and provided to the library. Rick made a motion to approve the final plans and related documents, Carole Olson seconded the motion. Approved unanimously. Nikki made a motion that Dave proceed with soliciting bids for the project from Dillon Construction, Tricon Construction, and Tamarack Construction. Carole Olson seconded the motion. Approved unanimously.

Personnel Policy Revision
The personnel policy regarding employee conduct/general appearance was revised to include the following statement: As all employees are in contact with the public, volunteers, and library staff, the Library asks that all employees refrain from wearing excessive fragrance (perfumes, cologne, or lotions). Nikki made the motion, Rick seconded. Approved unanimously.

CLOSING
• Next Meeting Date
The next meeting of the library board is scheduled for May 19th, 2016 at 9 a.m. in the library.

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840

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