June 2016 Special Meeting

BITTERROOT PUBLIC LIBRARY

BOARD OF TRUSTEES

MINUTES

June 23, 2016

OPENING – 9:00 a.m.

  • Chair Bruce called the meeting to order at 9:05 a.m.

Trustees present: Warren Neyenhuis, Nikki McConnell, Bruce Weide, Rick Fuhrman, and Carole Olson were present.

Staff present: Mark Wetherington, Library Director.

  • Adoption of the agenda. The agenda was approved unanimously.
  • Public Comment: No members of the public were presnt to comment.
  • Minutes of the previous meeting. (ACTION) Nikki made a motion to accept the previous minutes, Rick seconded, approved unanimously.
  • Claims for approval. (ACTION) No claims were submitted for approval.

REPORT

  • Financial

Year-to-date financial reports and year-end totals from previous years were reviewed during the discussion of the budget.

  • Director

The director discussed necessary maintenance of trees in the boulevard and interest in the vacant trustee position.

  • Trustees

The contributions of the library foundation to the roof extension project and centennial t-shirts for volunteers and staff was noted with much appreciation.

NEW BUSINESS

FY16-17 Budget Discussion

The FY16-17 budget and information regarding prior year budgets, end-of-year cash balances, projected and realized deficits in past years, and other related financial topics were discussed in detail.

Prior to approval of the budget as a whole, discussion was held regarding staff compensation and administrative schedules. Nikki made a motion to approve a 3% raise for all staff and an additional raise of $0.25 per hour, Warren seconded the motion. Approved by majority vote, with one board member opposed. Rick also made a motion to approve a 36-hour/four-day work week for the director with modified compensation, Warren seconded the motion, approved by majority with one board member opposed.

A motion was made by Rick to approve the budget with the above changes, Warren seconded the motion. Approved unanimously.

CLOSING

  • Next Meeting Date

The next meeting of the library board is scheduled for July 21, 2016 at 9 a.m. in the library.

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840

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