January 29, 2015

OPENING – 9:00 a.m.
• Chair Bruce Weide called the meeting to order at 9:05 a.m.
Trustees present: Nikki McConnell, Bruce Weide, Rick Fuhrman and Warren Neyenhuis.
Staff present: Mark Wetherington, Library Director.
• Adoption of the agenda. Nikki McConnell made the motion to adopt the agenda, approved unanimously. The agenda was adopted as presented to the board.
• Public Comment: No members of the public were present to comment.
• Minutes of the previous meeting. (ACTION) Warren Neyenhuis made a motion to accept the minutes of the previous meeting, approved unanimously.
• Claims for approval. (ACTION) Warren Neyenhuis moved to approve the December claims as presented, approved unanimously.

REPORT
• Financial
Rick, Warren and Mark had a finance committee meeting to discuss the month’s expenses on January 29 at 8:30 a.m. Progress in streamlining accounting procedures was discussed and the claims were reviewed. The revenue and expenditures of the Bitterroot Public Library at the midpoint of the fiscal year are consistent with previous years and on track with the current budget according to financial reports generated from the city’s accounting software. It was noted that the library now has access to a read-only version of the City’s financial accounting software via a computer connection from the library to the city’s computers, allowing the library to have more timely access to their financial reports

• Director
The pending certification of the director by the Montana State Library and a visit by statewide consulting librarian Lauren McMullen, Montana State Library, were discussed. A board training after the March board meeting by a statewide library consultant will be looked into. The status of the library website and timeline for future development was discussed. The passing of Peggy Munoz was noted and the board informed that the library placed a memorial advertisement in the Ravalli Republic on behalf of the library, the Friends of the Bitterroot Public Library and the Bitterroot Public Library Foundation. Recent building and grounds maintenance projects were discussed. The library’s nomination (along with the North Valley Public Library and the Darby Community Public Library) for a Bitterroot Valley Chamber of Commerce Community Asset award was reported to the board. The solutions library staff came up with regarding the limited tax instruction materials provided by the IRS were also noted.

• Fund Drive
The fund drive has raised approximately $21,200 to date.
• Trustees
Nikki thanked the board for arranging the meeting so she could be in attendance.

UNFINISHED BUSINESS
There was no unfinished business to discuss.

NEW BUSINESS
• Collection Development Policy Addition
A draft policy regarding self-published works by the library was reviewed and discussed. After changes to the policy a motion was made by Nikki for approval and the policy was approved unanimously.

CLOSING
• Next Meeting Date
The next meeting of the library board is scheduled for February 19, 2015 at 9 a.m. Meeting adjourned.

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840

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