September 2015

BITTERROOT PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
September 17, 2015

OPENING – 9:00 a.m.

• Board chair Bruce called the meeting to order at 9:00 a.m.
Trustees present: Nikki McConnell, Carole Olson, Bruce Weide, Rick Fuhrman and Warren Neyenhuis.
Staff present: Mark Wetherington, Library Director.
• Adoption of the agenda. The agenda was approved unanimously.
• Public Comment: No members of the public were present to comment.
• Minutes of the previous meeting. (ACTION) Warren Neyenhuis made a motion to accept the previous minutes, approved unanimously.
• Claims for approval. (ACTION) Warren Neyenhuis moved to approve the September claims as presented, approved unanimously.

REPORT

• Financial
Rick, Warren and Mark had a finance committee meeting to discuss the month’s expenses on September 17th at 8:30 a.m. and to review the claims for approval. During the meeting the cash balance, expenditures and revenue for the year to date were reviewed, and the director provided the board with information about the establishment of a reserve/capital depreciation fund.

• Foundation
Joni Lodmell of the Bitterroot Public Library Foundation presented to the board about the upcoming Fall Fund Drive, the Foundation’s fundraising activities, and the upcoming presentation on library foundations by the director of the Bozeman Public Library Foundation. The board thanked the Foundation for sponsoring the upcoming staff appreciation event and for their support of the library.

• Director
The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in August. The director also discussed the lift project, concrete repair work scheduled for October, the upcoming Fall Fund Drive, a Curiosity Creates grant for youth programming the library is applying for, and the Leadership Bitterroot program.

• Trustees
A letter confirming Rick’s re-appointment to the board was noted as having been received; his term will expire in 2020.

Bruce left the meeting after this discussion; a quorum remained and the meeting continued.

UNFINISHED BUSINESS

Lift Discussion
The quotes from two lift dealers were reviewed along with estimates for covering and enclosing the ramp. The director will follow up with the lift dealers and the architect to better determine how to proceed.

NEW BUSINESS

Holiday Closings Approval
It was requested that the library board approve closing the library at 3 p.m. on the day before Thanksgiving, Christmas Eve, and New Year’s Eve. Rick made the motion to approve this request, approved unanimously.

CLOSING
• Next Meeting Date
The next meeting of the library board is scheduled for October 15, 2015 at 9 a.m. Meeting adjourned by vice chair Warren.

Hours and Phone Number

Monday: 10 am to 6 pm

Tuesday: 10 am to 8 pm

Wednesday: 10 am to 8 pm

Thursday: 10 am to 6 pm

Friday: 10 am to 5 pm

Saturday: 10 am to 5 pm

Sunday: Closed

Phone: (406)-363-1670 Fax: (406)-363-1678

306 State Street; Hamilton, MT 59840

SOCIAL NETWORK

Connect with Us on Facebook